Meeting Planner

Project Manager / Meeting Planner - Healthcare Communications
Remote with ~25% travel (domestic & international)
Full-Time

A fast-growing, women-owned medical communications agency is seeking a Project Manager / Meeting Planner to join their collaborative and mission-focused team. This organization partners with leading biotech and pharmaceutical companies to improve patient outcomes through strategic medical communications and insights.

Why This Role Stands Out:

• Flexible remote work with travel opportunities
• Supportive, high-performing team culture
• Competitive benefits including medical/dental/vision and 401(k) contributions

What You'll Do:

• Lead planning and execution of high-stakes meetings (ad boards, KOL engagements, speaker trainings, etc.)
• Manage logistics end-to-end: venue sourcing, contracts, travel, budgets, vendors, and materials
• Serve as a liaison to expert physicians and senior clients
• Oversee virtual meeting platforms and tech vendors
• Drive project timelines, communications, and stakeholder coordination
• Ensure compliance, accuracy, and excellence in all deliverables

What We're Looking For:

• 3+ years of experience in healthcare/pharma/biotech meetings
• Strong attention to detail, multitasking, and client service orientation
• Proven success managing complex logistics and stakeholder relationships
• Tech-savvy and comfortable with virtual platforms and cloud tools
• Positive, proactive, and adaptable team player
• Bachelor's degree preferred (or equivalent experience)
• Willingness to travel and thrive in a dynamic, fast-paced environment

Ready to make an impact in healthcare communications?
Let's connect confidentially. Reach out to learn more or refer someone exceptional.