Meeting Planner
Project Manager / Meeting Planner - Healthcare Communications
Remote with ~25% travel (domestic & international)
Full-Time
A fast-growing, women-owned medical communications agency is seeking a Project Manager / Meeting Planner to join their collaborative and mission-focused team. This organization partners with leading biotech and pharmaceutical companies to improve patient outcomes through strategic medical communications and insights.
Why This Role Stands Out:
- Flexible remote work with travel opportunities
- Supportive, high-performing team culture
- Competitive benefits including medical/dental/vision and 401(k) contributions
What You'll Do:
- Lead planning and execution of high-stakes meetings (ad boards, KOL engagements, speaker trainings, etc.)
- Manage logistics end-to-end: venue sourcing, contracts, travel, budgets, vendors, and materials
- Serve as a liaison to expert physicians and senior clients
- Oversee virtual meeting platforms and tech vendors
- Drive project timelines, communications, and stakeholder coordination
- Ensure compliance, accuracy, and excellence in all deliverables
What We're Looking For:
- 3+ years of experience in healthcare/pharma/biotech meetings
- Strong attention to detail, multitasking, and client service orientation
- Proven success managing complex logistics and stakeholder relationships
- Tech-savvy and comfortable with virtual platforms and cloud tools
- Positive, proactive, and adaptable team player
- Bachelor's degree preferred (or equivalent experience)
- Willingness to travel and thrive in a dynamic, fast-paced environment
Ready to make an impact in healthcare communications?
Let's connect confidentially. Reach out to learn more or refer someone exceptional.
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