Scientific Affairs Manager
Do you want to be a driving force in a rapidly expanding environment, making a tangible difference in the process? We have an exciting opportunity for you!
Our Client a global leading Healthcare company is looking for a Scientific Affairs Vendor Manager
Tasks
- Work Order Management: Collaborate with functional teams and procurement to ensure Work Orders for external engagements accurately reflect the scope and requirements of the work to be performed.
- Budget Oversight & Financial Collaboration: Partner with functional and finance teams to monitor and manage budgets effectively. Identify and implement cost-saving opportunities where feasible. Track Purchase Orders, contract values, and vendor spend rates to ensure alignment with financial plans.
- Vendor Onboarding & Governance: Serve as the primary liaison with central procurement for evaluating, contracting, and onboarding new vendors. Ensure all processes follow governance standards and quality assurance protocols.
- Governance Frameworks: Develop and implement Governance Charters and Oversight Plans for key vendors to ensure accountability and performance alignment.
- RFI/RFP Management & Contract Negotiation: Lead and support the execution of Requests for Information (RFI) and Requests for Proposal (RFP). Assist in contract negotiations to secure favorable terms and ensure compliance.
- Training Compliance: Ensure vendor personnel complete all required training, including Standard Operating Procedures (SOPs), and maintain accurate training records.
- Risk Management: Collaborate with cross-functional teams to identify, assess, and mitigate vendor-related risks. Maintain a vendor risk assessment framework and conduct regular vendor meetings to address concerns.
- Issue Resolution: Manage vendor-related issues proactively. Develop mitigation strategies, maintain an issue/action log, and ensure timely resolution and escalation when necessary.
- Performance Monitoring: Track vendor performance against budget forecasts and service expectations. Set and monitor key performance indicators (KPIs), escalating concerns and working with stakeholders to resolve performance issues.
- Financial Administration: Oversee financial processes including invoice tracking, Purchase Order (PO) creation, eCAF submissions, and system uploads to ensure timely and accurate financial documentation.
- Contract Maintenance: Ensure Master Service Agreements (MSAs) and Statements of Work (SoWs) are current and accurately reflect the services provided by each vendor.
Profile
- Good understanding of how a pharmaceutical company is organized, especially the work done by the Scientific Affairs team.
- Takes full responsibility for tasks and is skilled at solving problems quickly and effectively.
- Able to plan and manage projects well, keeping everything on track and on time.
- Strong negotiation skills, especially when hiring and managing vendors to deliver services.
- Clear and effective communicator, able to build strong working relationships with partners.
- Works well with others, always keeping the needs of customers and stakeholders in mind.
- Comfortable working with numbers, especially when checking and tracking invoices.
- Understands procurement processes, including how to manage RFI (Request for Information) and RFP (Request for Proposal) steps.
Contact
Please contact me on or please call me on +49 30 726211428 for further information
FAQs
Congratulations, we understand that taking the time to apply is a big step. When you apply, your details go directly to the consultant who is sourcing talent. Due to demand, we may not get back to all applicants that have applied. However, we always keep your resume and details on file so when we see similar roles or see skillsets that drive growth in organizations, we will always reach out to discuss opportunities.
Yes. Even if this role isn’t a perfect match, applying allows us to understand your expertise and ambitions, ensuring you're on our radar for the right opportunity when it arises.
We also work in several ways, firstly we advertise our roles available on our site, however, often due to confidentiality we may not post all. We also work with clients who are more focused on skills and understanding what is required to future-proof their business.
That's why we recommend registering your resume so you can be considered for roles that have yet to be created.
Yes, we help with CV and interview preparation. From customized support on how to optimize your CV to interview preparation and compensation negotiations, we advocate for you throughout your next career move.