Office Manager
Office Manager - UK (Windsor area)
Our client is a medium sized specialty pharmaceutical company, who make a meaningful difference to peoples lives every day via their specialised prescription medication and research into diseases with limited or no treatment currently available.
We are seeking a highly organised, proactive, and personable Office Manager to ensure the smooth, efficient, and compliant running of our UK office. This is a central role supporting colleagues across administration, facilities management, HR coordination, and operational processes. You will act as a trusted point of contact for internal teams and external partners, helping to maintain a supportive, safe, and productive working environment.
This is a varied and hands‑on position ideal for someone who thrives in a dynamic setting, enjoys problem‑solving, and brings experience from busy office environments-whether corporate, non‑profit, public sector, or fast‑growth organisations.
The role will require at least four days office presence with a one day remote option.
Key Responsibilities
Office & Facilities Management
- Oversee day‑to‑day office operations, ensuring a safe, functional, and well‑maintained workspace.
- Maintain supplier relationships, service contracts, warranties, building maintenance schedules, and office insurance.
- Ensure compliance with UK health & safety, fire safety, and all relevant workplace regulations.
People & Culture Support
- Support onboarding and offboarding processes in partnership with HR.
- Act as a friendly, reliable point of contact for office‑related queries from staff.
- Help coordinate team social events and initiatives that support a positive workplace culture.
Operational & Administrative Support
- Manage office expenditure, purchase orders, reimbursements, and invoice processing in line with finance policies.
- Review invoices, cross‑check against purchase/work orders, and raise discrepancies as needed.
- Provide high‑level administrative support to managers and visiting executives.
- Support occasional travel coordination and logistics.
- Assist with company policy updates and operational reviews.
What You Bring
We welcome applications from Office Managers with experience in a variety of settings. You will have:
- At least 5 years' experience in a similar role.
- Confidence operating in fast‑paced or international environments.
- Strong organisational skills and exceptional attention to detail.
- Excellent communication skills-written, verbal, and interpersonal.
- A proactive, solutions‑focused approach to problem‑solving.
- Ability to handle sensitive information with discretion.
- Solid IT proficiency across common office software.
- Ability to work both independently and within a collaborative team environment.
- Strong time‑management abilities and comfort working to deadlines.
What's on Offer
- A competitive salary and benefits package.
- A role where your work directly contributes to meaningful healthcare and scientific outcomes.
- Exposure to a broad range of commercial and operational activities.
- Opportunities to collaborate with dedicated colleagues and subject‑matter experts.
- A chance to be part of a supportive and expanding organisation where your contribution truly matters.