Executive Assistant Linz -

About Us

We deliver a collaborative experience by working directly with the surgical community to ensure you receive the surgical tools you need-at the right time and the right price.

• Remarkable Service: A seamless, personalized process designed around you and your needs.

• Trusted Performance: Our product family is built on years of experience supporting surgeons and incorporating their expertise.

• Outstanding Value: Quality surgical products delivered across all specialties and markets.

Our Culture

Excellence is our specialty, and our people make it possible. We foster a positive, empowering, and growth-oriented work environment where every team member is encouraged to share ideas, contribute meaningfully, and collaborate with purpose. You'll join a highly accomplished, supportive team dedicated to achieving excellence in everything we do.

Position Overview

The Executive Assistant & Office Manager plays a key role in supporting the President of the Biosurgery division and the wider leadership team. This role involves high-level administrative support, event coordination, and office management responsibilities, requiring a proactive, detail-oriented, and highly organized professional.

Key Responsibilities

• Manage complex scheduling, calendar coordination, travel arrangements, and expense reporting for the President, Biosurgery.

• Provide administrative support to the Biosurgery leadership team, including meeting planning, presentation preparation, and cross-functional coordination.

• Organize internal meetings and external events, including logistics, agendas, and communications across regions.

• Collaborate with leadership to plan and execute staff meetings and determine strategic discussion topics.

• Facilitate legal, regulatory, and compliance processes, including documentation, reporting, and obtaining approvals/signatures.

• Develop and distribute a monthly internal newsletter in coordination with leadership to share updates and team news.

• Build strong relationships across departments and act as a key point of contact for administrative coordination.

• Maintain a high level of professionalism and confidentiality while working independently with sound judgment.

• Coordinate daily office operations, including facilities, supplies, and vendor interactions, to ensure an efficient work environment.

• Execute special projects and support additional administrative tasks as needed.

Required Qualifications

• Bachelor's degree preferred.

• Minimum of 5 years' experience in an executive assistant or similar role, supporting global leaders.

• Prior experience in pharmaceutical, biotech, or professional services sectors is highly preferred.

• Fluency in English and German (both written and spoken) is required.

• Excellent communication skills with strong attention to detail and a proactive, can-do attitude.

• Demonstrated ability to handle sensitive information with discretion.

• Ability to work across multiple time zones and collaborate with global teams.

• Strong stakeholder management and interpersonal skills; adaptable and emotionally intelligent.

• Proven ability to manage multiple priorities in a fast-paced environment.

• Advanced proficiency in Microsoft Office Suite (especially Word, PowerPoint, and Excel).

• Highly organized with excellent time management and problem-solving skills.

• Curious, resourceful, and self-driven with a continuous improvement mindset.

Why Join Us?

Be part of a mission-driven team that values collaboration, integrity, and innovation. You'll contribute to a dynamic, high-impact division that supports surgical professionals and delivers meaningful solutions to the healthcare community.