Facilities Coordinator

We have a current opportunity for a Facilities Coordinator on a contract basis. The Facility Coordinator has several important duties within the Infrastructure and Support team. Container Management is a central aspect of this role, a successful candidate for this position will have experience or motivation to learn to manage access and report attendance in containers, report and coordinate maintenance to equipment, and support the Construction Manager as required.

The position will be based in Kanton Wallis. For further information about this position please apply

Key responsibilities:

• Act as the point of contact for all office, meeting, and sanitary containers Infrastructure and Support.
• Establish rules for the container village and monitor adherence, focusing on security, cleanliness, and inventory management.
• Ensure compliance with all relevant regulations.
• Manage and operate the Salto access system, including synchronising basic data.
• Conduct monthly reviews to identify and deactivate unused accesses.
• Regularly review licenses, coordinating with Zemac for procurement of additional licenses when necessary.
• Perform regular checks on doors to ensure software updates are applied and batteries are replaced as needed.
• Inspect, organise, and coordinate cleaning, maintenance, and repair activities across all container villages.
• Maintain accurate records of basic container data to facilitate on-demand reporting and dashboard creation, including regular inspections to verify current conditions.
• Proactively engaging with projects through requirements planning-anticipating upcoming needs, identifying what can be prioritised, and efficiently managing project closures.
• Manage ownership and contracts of the various container villages (purchase contracts, rental contracts, rental-purchase contracts)
• Monitoring incurred costs and ensuring their accurate allocation in collaboration with project controlling.
• Monthly reporting to the line manager on the overall situation, the work carried out (safety, tours, situation, problems, measures, etc.).
• Collaboration and organisation during relocation, assembly and dismantling of containers
• Acceptance of newly built facilities, handover to the operator, maintenance, decommissioning of container facilities.
• Arrange alternative solutions to address space constraints.
• Provide technical support for ordering containers, furniture, equipment, winter heating, winter services, cleaning, and waste management, including obtaining and evaluating offers
• Receipt and processing of construction dossiers from contractors

Key requirements:

• Fluent German and English
• Previous Experience with container management, vendor and equipment management
• Previous experience in large Facility management or coordination
• Good time management ability, being able to be proactive when less busy.
• Strong Excel skills advantageous
• Problem Solving rational mindset
• Good Customer relationship management skills with internal customers and external vendors

For further information about this position, please apply with your CV.

**Please note, only candidates who are authorised to work in Switzerland (e.g., Swiss nationals, EU/EFTA citizens, or individuals with a valid work permit) will be considered for this position**