Administrative Assistant

EPM Scientific are currently partnered with a global Biotech / Pharmaceutical company supporting international research and development activities across Europe and the USA. They are urgently seeking an Administrative Assistant, USA & Europe, reporting to the VP, Head of Europe, to provide high-quality administrative and operational support across multiple business functions and study teams. This individual will play a key role in ensuring the smooth coordination of departmental activities, project operations, vendor administration, and internal and external engagements. See a summary of the role below:

Role Overview:

• Start date: ASAP
• Location: Europe, Remote
• Contract Type: Freelance / Consultant - 0.5 FTE, 12 Month Contract
• Language: English required; additional language skills advantageous
• Project: Administrative support

Key Responsibilities:

• Provide comprehensive administrative support across multiple departments and cross-functional teams.
• Coordinate internal and external meetings, including scheduling, agenda preparation, meeting materials, and follow-up actions.
• Support the planning and execution of conferences, workshops, and corporate events, including logistics management.
• Prepare, format, and maintain presentations, reports, study documentation, and other business-critical materials.
• Assist with contract administration activities, including document preparation, tracking, filing, and coordination with internal stakeholders and external vendors.
• Provide administrative support to study teams, helping facilitate efficient delivery of research and operational activities.
• Maintain accurate records, departmental documentation, and project tracking tools to ensure effective operational support.
• Collaborate with stakeholders across Europe and the USA to ensure smooth coordination of ongoing activities and initiatives.

Requirements:

• Advanced vocational qualification required; higher education degree preferred.
• Minimum 4 years of administrative experience supporting multiple stakeholders within a corporate environment.
• Previous experience within the pharmaceutical, biotechnology, healthcare, or life sciences industry is highly desirable.
• Strong organisational and time management skills with the ability to prioritise multiple competing deadlines.
• Experience coordinating meetings, events, travel arrangements, and business documentation.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Fluent English language skills required; additional language capabilities are advantageous.
• Excellent communication, judgement, problem-solving, and stakeholder management skills.
• Proficiency with Microsoft Office applications, including PowerPoint, Word, Excel, and Outlook.

If this role is of interest to you, please apply directly to learn more. If not, feel free to share with your network.